6 Key Points to Help When Working With a Virtual Administrative Assistant

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Working with a virtual assistant can literally shave weeks off of your working week. Most small startups start out as just a one-man/woman show and thus there is not enough money in the budget for a full-time employee to work. Luckily, a virtual assistant can do more than you could possibly imagine in as little as 10 minutes a day. As a matter of fact, some virtual assistants are so skilled that they work out of their own home and do not have to report to anyone. This frees up a lot of time for you to focus on your business. Here are five of the most important reasons why you should use a virtual assistant for your small business:

Remote Access – One of the best things about hiring a virtual assistant is that you get access to their entire toolbox of skills. You no longer have to learn new things and implement them one at a time. When working with an outsourced VA, you get access to their entire arsenal of skills and knowledge. You can implement all of them in a matter of seconds while you are away from the keyboard and mouse.

Affordable Hiring – Virtual assistants are usually hired on a temporary basis. If you want to hire one for a long-term project, it can be much more expensive than to simply hire an on board assistant when you launch your website. Working with a virtual assistant on an on boarding basis is a great way to get an inexpensive hire at a very affordable price.

Flexible Working Environments – Many virtual assistants work from home so they can meet the needs of any type of business or industry. They are excellent for hiring part-timers and are also perfect for hiring seasonal employees. You can hire them based on what skills they already have such as writing, data entry, proofreading and more. You can also hire them based on what skills you need for your small businesses.

Hiring Experienced and Professional Virtual Assistants – As mentioned before, working with an experienced and professional virtual assistant can make a big difference in how smoothly you are able to complete all of your small business tasks. It is important that you hire someone who has been in the field for many years and has a good understanding of what you are trying to accomplish and what you need done. By hiring someone with experience, you are ensuring that they will be able to bring the knowledge that they have to your projects.

The Small Business Administrative Assistant Job Description – A good virtual administrative assistant job description includes the following key points: Being prepared and on top of details, scheduling and documenting time, making sure documents are updated and filed properly, using clear and concise communication, making sure all information is accurate and up-to-date. Virtual assistants also handle various other duties such as answering phone calls, scheduling appointments, researching products or services, creating and updating work orders, preparing tax documents, receiving phone calls, transferring documents from one location to another and more. So, if you are looking for a virtual administrative assistant, here are some of the things that you should look for. As always, it is important to do your research so that you can find the best match for you and your small business.

Set Clear Expectations – Before you begin working with a virtual assistant, it is important that you have clear expectations and rules that you want followed by the assistant before you hire them. This is a common mistake for many people when hiring a virtual administrative assistant. They expect them to act exactly like a traditional office employee. However, there are some differences when working with a virtual assistant and they include the following points.

Make sure that the assistant understands the specific tasks or projects that they will be responsible for. You should have a specific job description for the virtual assistant that includes their specific tasks or projects that you need completed. This will help both you and the assistant know what is expected of them and will help avoid delays in your project. Also, make sure that the virtual assistant has agreed to the terms of the job description and will follow the directions that you have outlined in a clear and concise manner. There should also be clear instructions as to when an assistant’s duties will end and any specific time frame needed to complete them.

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